Senior Executive Assistant for Tristan Harris (Open Now)

Help run efficient Executive Office operations and processes within CHT , and participate in multiple internal departmental and team meetings

Manage intricate scheduling and logistics in collaboration with internal team andexternal contacts, including meetings, agendas, and briefing materials

Create Google calendar events, ensuring correct links, time zones, attendees, pre-reads, and tech setup are accurate

Frequently reschedule shifting commitments, meetings, and travel, oftentimes at the last minute

Acts as primary gatekeeper for inbound scheduling requests, then route to Trisan’s

Principal Liaison for strategic review as necessary

Arrange domestic and international travel, build out detailed itineraries, and track and submit expenses in a timely manner

Draft documents, emails, and direct correspondence on Tristan’s behalf and in his voice

Provide coverage for CHT Executive Office team members when they are OOO

Partner with Tristan’s Principal Liaison to maintain focus on top priorities while balancing complex, evolving opportunities and logistics

Proactively build out Tristan’s calendar architecture and manage his schedule accordingly to reflect top priorities

Allocate and honor necessary focus time to enable deep thinking and execution of core responsibilities

Monitor and triage Tristan’s inbox, serving as air traffic controller for time-sensitive and high-priority information

In partnership with his Principal Liaison, maintain a project management system across Tristan’s work, delivering and receiving regular updates on progress, risks, schedules, and timelines to ensure alignment and accountability

Help Tristan maintain strategic momentum, unblock priorities, and drive consistent execution

Regularly participate in CHT departmental and team meetings to help move Tristan’s organizational responsibilities forward

Own the end-to-end logistics of Tristan’s media appearances, speaking engagements, and participation in events: scheduling, travel, coordination with all parties, prep work, briefing materials, on-the-ground logistics, run-of-show, debriefs, and downloads

Help capture and transform Tristan's new CHT project ideas into clear initiatives, briefs, and greenlighting documents through discovery, analysis, and distillation of multifaceted information

Communicate with external partners on scheduling availability, timing, and holds

Assess and advocate for solutions to Tristan that serve the best interests of CHT using problem-solving and strategic influence, and raise flags around misalignment

Be Tristan’s eyes and ears across CHT: coordinate with internal teams, understand cross-departmental relationships and priorities, and advance Tristan's key responsibilities

Update and maintain the Hubspot CRM system for Tristan’s contacts: contact records, meetings, downloads, email correspondence, follow-ups, and action items

Be fluent in open communication, empathy, and emotional intelligence

A dynamic, learning-rich environment in a cutting-edge nonprofit organization driving societal impact

Exposure to high-profile initiatives and global events

Influence in shaping mission-critical projects

Direct collaboration with Tristan Harris and leading voices in humane technology and AI spheres

Terms: Full-time permanent role with 90-day trial period

Location: Strong preference for San Francisco Bay Area to allow for more in-person collaboration with Tristan, with remote possible

Travel: Up to 20% for events, Tristan’s speaking engagements, and team retreats

Reporting: Reports to CHT CoS with dotted line management to Tristan Harris and the Executive Director

Have 5+ years of prior experience as a Senior Executive Assistant or Senior Project Manager supporting C-level executives, especially in a fast-moving startup environment

A passion for the prospect of using technology humanely

Have excellent written and verbal communication skills with an authentic, friendly, concise email writing voice and executive presence

Be organized, detail-oriented, great at project management, and have a passion for managing many moving pieces in a rapidly changing environment

Value open communication, empathy, and emotional intelligence

Ask great questions, show curiosity, have an eagerness to learn quickly, and be open to feedback

Be a proactive problem solver who can take initiative and isn’t afraid to find ways to do things better

Be at home working with software systems: AI, Google Workspace, Slack, Hubspot, and Asana

Be available and responsive during Pacific Coast working hours (within 15 minutes for DM, within 2 hours for email), with flexibility during certain sprint times to respond to high-priority messages during weekends

Flexible, adaptable team player who enjoys collaboration and working with others

Comfort with ambiguity and creativity in your approach to problem-solving

$100,000-$120,000 USD, depending on the level of seniority

Medical insurance, dental insurance, and vision insurance - CHT covers 99-100% of the premium

401K plan with 4% match (if based in the United States)

Unlimited paid time off, with a recommended minimum of three weeks per year

Flexible working hours

Regular team retreats